Free Google accounts (@gmail.com) are capped at 15GB of storage. Students and staff may find that their @dcgschools Google account exceeds that amount because our school license offers unlimited storage. When this happens, Google Takeout Transfer will fail. Users can purchase additional storage by upgrading to a Google One plan, or they may attempt one of the options listed below:
1. Export the files via Google Takeout (instead of Google Takeout Transfer) to an external hard drive. The downside to this approach is that it will change the format of most of your files (rich text file instead of google doc, Excel instead of sheets, etc.) You're only limited by the size of your external drive.
2. Curate files to try and get below the 15GB limit and try Takeout Transfer again. This is by far the most risky option because if you delete the wrong items and clear your trash, those items can't be recovered. Also, be sure to only delete files that are NOT SHARED because deleting can remove access for others. If you want to get started, hit storage in the left menu of drive.google.com to see your largest files and start working down the list.
3. Find the most important files you want to keep, share them with the personal account, and then make a copy from the new account. This is a manual version of what Google Takeout Transfer does but instead of trying to curate everything you don't want, you spend the time identifying only the things you want to keep. Making a copy on the new account makes it the owner, so you can continue to use or modify that even after your district account ends.
None of the options are particularly easy. Some users may want to consider a short-term Google One subscription to allow more time to curate files, but please be advised that the district cannot support any personal Google accounts.